Career Opportunities

Emergency Preparedness Specialist (Administrative Analyst/Specialist Exempt II), Temporary

Apply now Job no: 499189
Work type: Staff
Location: Dominguez Hills
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary

Position Information    

This is a full-time, temporary position.

** Successful candidates in these temporary appointments may be appointed from a few days up to one year depending on the assignment.  Temporary appointments must end on or before the end of the fiscal year (June 30th of the following year), with the possibility of renewal.

May work on-call and weekends.

Conditions of Employment        

Possession of a valid Driver's License is required.  Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Satisfactory completion of a background check (including a criminal records check) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Application Deadline & Salary Information        

Review of applications will begin Monday, March 8, 2021, and the position will remain open until Monday, March 29, 2021

The salary range for this classification is $4,693 - $8,489 monthly.

Major Duties

Under the general direction of the Emergency Preparedness Manager, the Emergency Preparedness Specialist will perform complex planning, development, and assessment of emergency preparedness programs and activities to ensure university readiness and preparedness for any and all hazards or incidents. The incumbent will conduct training and instructional program monitoring to increase campus-wide and departmental emergency preparedness. The incumbent will work to improve the University’s ability to identify and respond to emergencies and effectively manage incidents. In addition, the Emergency Preparedness Specialist will collaborate with University and Community emergency management departments in order to communicate and participate in health and safety initiatives. The incumbent will respond to emergencies on or around campus.

Qualifications

Required Education and Experience: Bachelor’s degree with four (4) to six (6) years of experience in emergency preparedness programs.

Certifications: Valid driver's license and first aid/CPR certification or ability to obtain.

Preferred certifications: ICS 300, ICS 400 and NIMS 700.

Required Knowledge, Skills, and Abilities:

  • Possess comprehensive knowledge of emergency preparedness management programs.
  • Thorough knowledge of policies, procedures, and outside regulations pertaining to federal, state, and local emergency preparedness regulations.
  • Thorough knowledge of instructional training for compliance with emergency preparedness/response in the areas of Incident Command System (ICS), the Standardized Emergency Management System (SEMS), the National Incident Management System (NIMS) and the monitoring of related legislation affecting the campus and/or these agencies.
  • Expertise in investigating and analyzing problems with a broad administrative impact and implications. 

Ability to...

  • Anticipate problems and address them proactively.
  • Understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions
  • Plan and execute emergency preparedness drills
  • Handle complex issues and problems
  • Train others on new skills and procedures and provide lead work direction
  • Work with representatives from public and private entities and handle potentially sensitive situations
  • Foster relationships internal and external
  • Build collaborative relationships
  • Take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved
  • Possess strong decision-making skills
  • Demonstrate effective communication skills in person and in writing
  • Demonstrated consultative skills in working with internal and external constituent groups
  • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations

Responsibilities

50% Emergency Management/ Preparedness Programs

-Plan, develop, and assess campus-wide Emergency Management/Preparedness programs, policies, procedures, and activities.

- Review, revise, monitor and distribute the campus Emergency Operations Plan and assist with the evaluation of its effectiveness and assure compliance of the University plan to regulatory requirements.

- Evaluate and assess the readiness of the campus Emergency Operations Center (EOC) and participate in the ongoing evaluation of its effectiveness.

- Develop, implement and maintain a National Incident Management System (NIMS) compliant emergency training and exercise 3-year calendar for the campus. Create and distribute After Action Reports for all exercises.

- Assure that all applicable emergency management and preparedness activities eligible for federal and state funds and grants meet program design requirements for financial reimbursements when applicable.

- Oversee the authorization and distribution of the Governmental Emergency Telecommunications Service (GETS) cards on campus.

- Ensure that the University is in compliance with all Executive Orders (EO) issued by the Chancellor's Office including EO 1056 and 1014.

- Collaborate with Risk Management to mitigate potential non-structural fall hazards on campus before a potential earthquake and gather pre-disaster photos for all campus buildings.

- Evaluate and update the infectious disease plans and Campus COVID-19 Response and Safety Plans.

- Oversee the COVID-19 Response Team with COVID Case Management, Campus-wide Testing Program Management, and Safety Ambassador Program.

- Participate in Emergency Preparedness Committee when necessary to update the EOP and discuss the advancement of emergency preparedness on campus.

20% Training and Instructional Program Monitoring

- Develop, evaluate, and coordinate Health and Safety training and instructional training programs in the areas of Emergency Management/ Preparedness and Operational Continuity for the campus community.

- Develop campus-wide emergency communications training for use of emergency management/preparedness systems including hands-on operational use of radios, fire extinguisher, computer set-ups and EOC communication features as well as the use of the outdoor campus loudspeaker system.

- Maintain database of instructional requirements for applicable personnel in the areas of continuity and emergency management/preparedness.

- Monitor instructional sessions provided by the community and local sources to enhance University staff opportunities for training.

- Develop, maintain, and provide emergency information and training to the campus community and surrounding areas. - Oversee and provide guidance and training to the campus Floor Warden, Building Marshal programs, and Safety Assessment Teams.

- Train California Academy of Mathematics and Sciences (CAMS) staff and review emergency plans.

- Train staff, volunteers and site coordinators on testing procedures. Monitor and provide feedback and guidance on an ongoing basis and recommend updates as necessary.

15% Campus and Community Partnership Programs

- Partner with applicable campus operational departments to develop and coordinate their emergency responsibilities.

- Assess, develop, and maintain effective relationships with local, city, county and regional emergency management agencies.

- Attend local emergency management meetings such as: Community Aware Emergency Response (CAER), Area E, SoCal Emergency Management Consortium, CSU Emergency Managers meetings and others.

10% Administrative support

- Maintain the master contact listing for emergency response and support within the University Community and the nearby surrounding areas as well as with the nearby CSU campuses.

- Disseminate emergency preparedness information and activities utilizing the University website, newsletters, pamphlets, participation in student life activities, community outreach programs and other activities

- Validate campus efforts in instruction, certifications, documentation and selection of materials and supplies with designated federal, state, CSU emergency management/preparedness agencies/departments.

- Prepare and issue Emergency Red Bags supplies to new employees during New Employee Orientation.

- Catalogue Emergency response supplies and test equipment to ensure availability during emergencies.

- Maintain and update all systems, websites and social media accounts regarding Emergency

Preparedness.

- Update and communicate campus safety plans for evacuation and shelter-in-place scenarios.

- In the absence of the Emergency Preparedness Manager, may serve as primary contact for campus wide coordination for response, resources and information relating to emergencies/disasters.

5% Other duties as assigned

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.   For more information or definition of these terms, please visit:

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/ , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S.

The California State University is Smoke and Tobacco Free.  Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property.  Education Code 42356, CCR Title 5, Article 9

Advertised: Pacific Standard Time
Applications close: Pacific Daylight Time

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