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Career Opportunities

Department Coordinator (Administrative Support Coordinator I)

Apply now Job no: 503788
Work type: Staff
Location: Dominguez Hills
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Position Information    

This is a full-time, permanent (probationary) position.

Special Working Conditions: Attending Institute retreats, Dymally Fellows educational excursions and community events. Requires working off hours (after hours and weekend) activities, as needed.

Conditions of Employment        

Satisfactory completion of a background check (including a criminal records check) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Application Deadline & Salary Information        

The application deadline is extended to: Tuesday, September 28, 2021. 

The salary range for this classification is: minimum $3,064 - maximum $5,148 monthly.

Major Duties

Under general supervision of the Executive Director, the incumbent provides coordination support of clerical and administrative tasks for the daily operations of the Mervyn M. Dymally African American Political and Economic Institute (MDAAPEI). Responsibilities include but not limited to, providing coordination support to the Executive Director and Administrative Coordinator, create Information Technology (logistics set-up) support tickets, maintain Mervyn Dymally’s social media page(s), support in arrangements for MDAAPEI meetings and large complex special events, as well as staff support for on-campus and off-campus activities, conferences, and other institute related activities. Responsible for supporting the administrative activities, including contact with faculty, students, and outside constituents to maintain the integrity of the office.

Qualifications

Required Education: High school program, technical/vocational program or their equivalent. 

Required Experience: Several years of related office work experience, equivalent to two years.

Required Knowledge, Skills, and Abilities: 

Knowledge of:
Thorough knowledge of English grammar, punctuation, and spelling
Thorough knowledge of office methods, procedures, and practices

Ability to:
Understand and apply as directed a variety of policies and procedures
Perform clerical work involving independent judgment
Accurately and expediently follows and explains clearly established policies and procedures
Maintain confidentiality
Ability to be flexible
Apply discretion and initiation in performing clerical work of average complexity
Draft correspondence
Develop and maintain cooperative working relationships, and operate standard office machines.
Organize and prioritize assignments
Explain clearly various policies and procedures to faculty, other members of the campus community and the public.
Initiate and draft clear and concise memorandum and other correspondence
Oversee details of multiple projects simultaneously
Ability to learn technical skills as pertaining to website and electronic newsletter (and the like) maintenance and design
Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

Skill in:
Proficiency in Microsoft Word, Excel, Access and PowerPoint, Prezi and Outlook.
Maintaining and operating virtual and social media platforms.
Excellent interpersonal skills and be extremely well-organized with attention to detail

Specialized Materials: The position activities may require the use of the following equipment, machinery, tools,vehicles or office equipment:
Fax machine, copier, calculator, telephone, computers and various business software including Microsoft Outlook, Word, Excel, PowerPoint, and other typical office equipment. Knowledge of social media platforms, virtual media (Zoom) platforms and Institute website.

Responsibilities

50% -  Provides coordination support of clerical and administrative tasks for the daily operations of the Mervyn M. Dymally African American Political and Economic Institute (MDAAPEI). Responsible for supporting the administrative activities, including contact with faculty, students, and outside constituents to maintain the integrity of the office. Coordination support to the Institute activity arrangements and logistics for institute large scale complex special events that involve coordination with other departments, including attending meetings, supporting logistics with outside venues and rooms within the institution; serve as support staff for all institute large scale complex events (e.g. management of registration, materials, setup, etc.). Support the photocopying and assembly of all packets and handouts for events; in collaboration with Information Technology responsible for supporting technology needs (computer, audio visual, photographing) of events; support activities related to the preparation, distribution and collection of evaluation forms for events.  

25% -  Develop/maintain content on MDAAPEI website, MDAAPEI social media sites; work with IT to develop electronic registration for all events; maintain back room support for MDAAPEI virtual meetings; maintain an electronic database of event digital elements. Provide logistics and functional technical support for the Dymally Fellows and Sisters United programming.

20% -  Support daily operations of MDAAPEI, including greeting visitors, answering phones, maintaining visitation records, running campus errands, delivery and pick-up of MDAAPEI internal and external packages. Transporting event supplies and equipment. Provide set-up support for on-campus and off-campus MDAAPEI events.

5% - Other duties as assigned by Executive Director or Administrative Coordinator Lead work assignments. 

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.   For more information or definition of these terms, please visit:

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/ , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S.

The California State University is Smoke and Tobacco Free.  Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property.  Education Code 42356, CCR Title 5, Article 9

Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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