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Career Opportunities

Contract Specialist-Public Works (Buyer III)

Apply now Job no: 505709
Work type: Staff
Location: Dominguez Hills
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Finance/Accounting, Probationary, Full Time

Position Information     

This is a full-time, permanent (probationary) position.

Conditions of Employment         

Possession of a valid Driver's License is required.  Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Satisfactory completion of a background check (including a criminal records check) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Application Deadline & Salary Information         

The application deadline is extended to Monday, November 8, 2021.

The salary range for this classification is $4,024 - $7,280 monthly.

Major Duties

Under the general supervision of the Manager of Procurement, Contracts, Logistical, and Support Services, the Contract Specialist-Public Works is responsible for preparing highly complex contracts and/or coordination of a specific purchasing function, including independent problem solving for major purchasing campus-wide. The incumbent's main focus will be the processing of minor and major construction/public works projects, architecture and engineering agreements. The incumbent will be responsible for administrating processes such as project job walks, bidder's conferences, evaluation of bids and contractor management; and service agreements terms and conditions writing and assisting departments to write specifications. The incumbent shall be able to apply and interpret the public code regulations, standard business practices, and the CSU Contracts and Procurement Policy. The Contract Specialist is the highest technical specialist for agreements, contracts, consortium projects, public works, repair projects, insurance matters, and annual reporting. The majority of assignments are at the advanced level.

Qualifications

Required Education and Experience:

Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or another appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year for year basis.

Equivalent to three years of increasingly responsible purchasing experience of which two years must have involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them.  Public Works experience.

Preferred Qualifications:

Bachelor's degree in purchasing, marketing, accounting, business or other appropriate fields, CPM or APP certification.

Four years in the procurement and contracts field within the CSU or higher education, or knowledge and experience in an educational, public, or large organizational setting.

Required Knowledge, Skills, and Abilities:

Thorough knowledge of the principles, practices, and procedures of purchasing, including administration of contracts and service agreements; thorough knowledge of accounting principles as related to purchasing and contracts; comprehensive knowledge of formal competitive bid administration process with a focus on Public Works; thorough knowledge of California State Statutes and Codes applicable to campus procurement as demonstrated by:

Ability to administer all aspects of bid procedures according to laws and codes; monitor contracts and service agreements; develop, interpret, and apply highly technical and varied material and equipment specifications requiring such activities as the integration of performance schedules, learn and apply computer technology to the total purchasing process. Prepare, analyze, negotiate and administer contracts of various types – including public works, construction, services.

Ability to lead or review the work of others; act promptly to actual or potential problems when required; develop long-range plans, including a recommendation for policies and procedures affected by the plans; establish and maintain cooperative working relationships with vendors and with faculty, students, staff, administrators, and members of the general public; read and write clearly in English. Working knowledge of functions such as receiving and properly accounting as they relate to the purchasing and contracting process.

Skill in: Contract writing, insurance, construction (public works bidding and agreements).

Knowledge and use of PeopleSoft Financial System.

Certification: Valid driver license

May need to use the campus cart and attend off-campus meetings periodically.

Responsibilities

70% 

  • Process purchase and contract requests, developing, coordinating, and/or preparing purchase orders, contracts, bids, and other procurement-related documents for the campus.
  • Assist with all aspects of procurement solicitations for minor and major capital outlay construction and formal bids, which involve complex or technical terms and conditions, the scope of work, insurance and bonding, and compliance with Federal, State, and local laws and regulations. Assure selection in accordance with established criteria; assure full and fair competition and documentation of actions; issue award letters. Maintain records in accordance with established policies and procedures and audit guidelines.
  • Assist with the development, coordination, and management of all Public Works procurement activities to complete complex or time-sensitive projects, this includes minor and major construction/public works, architecture, engineering, geotechnical agreements.
  • Manage (e.g., coordinate, develop. analyze, negotiate, author, and administer) contracts, working with vendors, campus customers, attorneys, and awarding agencies to determine specifications and terms and conditions that optimize value and mitigate risk for the University, including professional services, facilities agreements, construction agreements, and contracts in support of constructions projects.
  • Request, review conduct, and assessment of risk and insurance issues related to contracts and agreements and their activities.
  • Contract administration within the Department, including data entry in PeopleSoft, oversight during contract performance, maintaining appropriate files (including digital copies) in Dropbox, Tamis, and CSUBUY.
  • Assistance with long-term planning, recommending policy and procedural changes for a particular functional area, and lead responsibility for a group of lower-level purchasing staff or clerical staff in the planning and completion of their assignments.

25% 

  • Attend meetings to evaluate current project developments and forecast future public works projects bidding/contractual requirements.
  • Establish and build strong partnerships with campus constituents, providing outstanding customer service. Resolve problems between end-users and providers, Receiving, and Accounts Payable as appropriate. Actively engage with faculty and staff to obtain their technical expertise, advise them of order/contract status, and ensure that all legal, policy, and contractual requirements are met.
  • Establish and maintain professional, cooperative, and productive working relationships with vendors/contractors, resolving any problems and/or conflicts in a timely manner.
  • Serve as the campus SB/DVBE Advocate. Develop and maintain lists of potential contractors by trade or service category with the intent to increase certified Disabled Veterans Business Enterprise and Small Business contractors and suppliers.  

5% Other duties as assigned

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.   For more information or definition of these terms, please visit:

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/ , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S.

The California State University is Smoke and Tobacco Free.  Smoking, Vaping, and other Tobacco use are Not Permitted anywhere on University property.  Education Code 42356, CCR Title 5, Article 9

Advertised: Pacific Daylight Time
Applications close: Pacific Standard Time

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