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Career Opportunities

Manager, Procurement and Contracts (Administrator II)

Apply now Job no: 506495
Work type: Management (MPP)
Location: Dominguez Hills
Categories: MPP, Administrative, At-Will, Full Time

Position Information     

This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President.  MPPs do not serve a probationary period and never receive permanent status.

This position is a "designated position" in California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Conditions of Employment         

The California State University (CSU) is committed to safeguarding the health and well-being of our students, faculty, staff, administrators, and the communities we serve, as well as maintaining higher education access and attainment for our students, as such, we embrace a comprehensive strategy designed to reduce the likelihood of transmission of the COVID-19 virus.  The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption if eligible.  Any candidate advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at CSU Vaccination Policy. Questions about the COVID-19 Vaccination Policy may be sent to hrm@csudh.edu.  

Possession of a valid Driver's License is required.  Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Satisfactory completion of a background check (including a criminal records check) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Application Deadline & Salary Information         

Review of applications will begin Monday, November 29, 2021, and the position will remain Open Until Filled.

Salary is commensurate with experience.

 Major Duties

Under the general direction of the Director of Procurement and Contracts, the Manager, Procurement and Contracts, manages the daily operations of Procurement and Contracts and Facilities Leasing and Scheduling functions, which includes purchase orders, service orders, contracts, agreements, MOU's, leases, licenses, supplier management, advertisements and execution of bid documents for Invitation for Bids (IFB), and Request for Proposals (RFP), insurance and bond review, participating in job walks and conducting public bid openings, and scheduling and leasing activities for external customers. This position will assist the Director with establishing and updating procurement policies and procedures which ensure compliance with federal, state, and local laws as well as CSU policies and guidelines. Furthermore, the Manager is responsible for all annual reporting to the Chancellor's Office (CO) and the maintenance of a large and diverse portfolio of vendors and suppliers. This position will have direct contact with and will respond to inquiries from senior campus officials; the CO and other CSU campuses, as well as outside and regulatory agencies.

Qualifications

Required Education and Experience:

Bachelor's degree or equivalent with a major in Marketing, Business Administration, Finance, Public Administration, or closely related field.

Equivalent to three to five years of progressive experience in a procurement or contracting operation in a major segment of a business function with responsibility for interpreting and ensuring compliance with state codes and statutes, regulations, and public policies.

Required Knowledge, Skills, and Abilities:

Applicant must be highly knowledgeable in the Procurement and Contracting profession within a public or private institution. Knowledge utilized includes accounting policies and practices, office methods and procedures, statistical and arithmetic presentation of data, uses of computers in the procurement and contracting functions, and principles of business management. Working knowledge of an educational procurement and contract department, its business law requirements, rules, public code, and regulations is also utilized.

Ability to apply procurement and contracting principles to the analysis of complex contracting issues; utilize problem-solving techniques including solutions to complex procurement and contracts problems and concerns; understand and apply applicable public and education code, rules, regulations, policies, and procedures, make sound decisions and recommendations regarding accounting activities; lead and direct the work of others; communicate effectively in writing and orally; establish and maintain effective working relationships with others, experience and proven ability in providing customer service to a wide range of constituents across an organization.

Working knowledge of and ability to apply and train staff in generally accepted procurement and contracting principles and procedures, state law, and record-keeping techniques. General knowledge of personnel management techniques and demonstrated supervisory skills and abilities. Must have strong communication skills, both written and verbal. General knowledge of personnel management techniques and supervisory skills and abilities.

Preferred Qualifications:

A master's degree in business, public administration, or related field. Certified Purchasing Manager (CPM), Certified Public Purchasing Officer (CPPO), or Professional Procurement Certification is also preferred.

California State University, higher education, or government contracting experience. Experience with automated financial systems involving an integrated relational database; PeopleSoft applications preferred. Experience in the administration of support services areas in higher education. Experience in a public organization with a diverse employee population in a collective bargaining environment.

Additional Preferred Knowledge, Skills, and Abilities:
Construction Contracting Experience
Process Improvement: Lean Methods

Responsibilities

50% Manages complex daily operations involving procurements, contracts, construction contracting, bidding, Invitation for Bid (IFB), Request for Proposals (RFP), specification review, spend analysis, policy compliance, insurance, and bond review, and annual reporting, Assists the Director with developing, implementing, and monitoring new and/or revised policies and procedures to ensure compliance with federal and state laws as well as CSU policies and guidelines. Reviews and recommends improved business processes with the Director to effectively manage the Procurement and Contracts business unit. Assists management on particularly sensitive procurement and contracts issues. Assists management within the Administration and Finance Division to ensure optimal and correct integrative business processes within the human resources, budget, procurement, and accounting functions of the division. Prepares management reports for performance metrics and other operational needs and prepares annual reporting to the Chancellor's Office. Responsible for maintaining and updating the Procurement and Contracts website and forms. Assists with PeopleSoft administration as needed. Manages the daily operation of Facilities Leasing & Scheduling which includes assistance to campus groups, student organizations, and the local community with the scheduling of non-instructional events and activities via the Facility Use License Agreement process. Ensure the administrative policy for use of campus facilities is maintained, processing of event applications, issuance of Facilities License Agreement, including a cash handling function which encompasses receipt of payments, and deposits to Cashiers.

15% Responsible for the effective leadership and management of Procurement and Contracts staff. Responsible for making recommendations to the Director with regards to staff issues, hiring, organizational structure, and staff assignments. Provides guidance and direction to staff on routine and complex procurement and contract issues. Communicates the strategic direction for the Director of Procurement. Review with Director to ensure employees are appropriately tasked, classified, compensated, and evaluated based on their roles within the unit. Provide for staff development and opportunities for participation in process improvement activities. Facilitates communications between staff and the campus community to ensure that Procurement and Contracts are consistently providing resources, such as training, web forms, manuals, flow charts, and process guidelines to meet the needs of the campus. 

15% Training and communication to the campus community. As an alternative to the Director, the Manager represents the department on various committees both university and system-wide pertaining to issues to do with these functions. Assists Director with responses to internal and external audits related to university expenditures and recommends corrective actions as necessary. 

5% Other duties as assigned

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.   For more information or definition of these terms, please visit:

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/ , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S.

The California State University is Smoke and Tobacco Free.  Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property.  Education Code 42356, CCR Title 5, Article 9

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