Working Title: Fiscal & HR Division Specialist
This is an 'On-Campus Only' Recruitment. Qualified applicants must be current employees of CSUDH.
Department Name: Office of the Provost
Division: Academic Affairs
Classification Title: Administrative Analyst/Specialist, Exempt I
Classification Salary Range: $4,598 - $8,318 per month
The anticipated hiring range for this position is $5,250 - $5,600 per month.
The final salary is dependent upon qualifications and experience.
About the Department/Position:
Under the general supervision of the Division Budget Officer & HR Liaison, the Fiscal & HR Division Specialist is responsible for a variety of financial, technical, and analytical duties, many sensitive in nature. The Fiscal & HR Division Specialist is responsible for financial processing, reconciliation, and analysis of the division’s financial resources, including faculty reassigned time. The incumbent also carries out various human resources processes such as student hiring/onboarding & timekeeping, faculty additional payments, faculty professional development stipends, recruitments, eHires, & eFast processing. The incumbent exercises a high-level of autonomy and judgement when making decisions while ensuring confidentiality and discretion.
The incumbent needs a very high level of self-management, and the ability to plan and schedule work, think critically, and prioritize appropriately.
Overview of Duties and Responsibilities:
- Monitor budgets and expenditures for CAA accounts; identify and solve discrepancies.
- Assist with the preparation of the division’s annual budget process and maintenance of the financial Bluebook for CAA. Complete quarterly assessments and year-end fiscal closing reports.
- Prepare and process HR transaction documents such as eFasts, eHires, HR memos and forms, and recruitment files for staff, faculty, students, and management.
- Serve as administrator in InfoReady to continue with the revamping of the division's faculty reassigned time process using said system.
Minimum Qualifications:
- Required Education and Experience: A bachelor's degree and/or equivalent training and work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, equivalent to 3 years.
Knowledge, Skills, and Abilities:
- Knowledge of operational and fiscal analysis and techniques and working knowledge of budget policies and procedures.
- Ability to make independent decisions and exercise sound judgment.
- Skill in establishing and maintaining effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
- Skill in synthesizing, summarizing, and evaluating information from multiple sources and perspectives.
- Skill in using software applications to prepare spreadsheets, tables, and charts.
Preferred Qualifications:
- Preferred education: Master's Degree (some coursework in research methods)
- Preferred experience: A total of five (5) years both inside the CSU system and beyond. Experience in financial and budgeting analysis, development, & reporting. Prior experience using the Common Financial System (CFS), PeopleSoft System, and the Financial Data Warehouse (FDW). Experience creating, launching, and managing competitions in InfoReady system. Higher education financial and budgetary experience.
- Preferred Skills: Skill in Access, Excel, Word software for creating and maintaining financial databases and preparing reports. Ability to extract data, analyze and interpret financial data, verify, and present information.
To view the full position description, click “Position Description” above.
General Information:
- Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
- In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
- The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here.
Closing Statement
California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.
California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement.