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Career Opportunities

Contract Specialist (Buyer III)

Apply now Job no: 505904
Work type: Staff
Location: Dominguez Hills
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Position Information    

This is a full-time, permanent (probationary) position.

Conditions of Employment         

Possession of a valid Driver's License is required.  Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Satisfactory completion of a background check (including a criminal records check) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Application Deadline & Salary Information         

The application deadline is: Monday, November 15, 2021.

The salary range for this classification is: $4,024 - $7,280 monthly. 

Major Duties

Under the general supervision of the Manager of Procurement and Contracts, the Contract Specialist Ill is responsible for preparing highly complex contracts and/or coordination of a specific purchasing function, including independent problem solving for major purchasing campus-wide. These responsibilities include assistance with long-term planning, policy recommendations, and/or procedural changes for a particular functional area. The incumbent's main focus will be the processing of affiliation agreements, including nursing, teaching, and clinical agreements, service learning, Memorandums of Understanding (MOU's), assisting with minor construction/public works projects, architecture, and engineering agreements. The incumbent will be responsible for administrating all aspects of solicitation processes such as project job walks, bidder's conferences, evaluation of bids and contractor management; and service agreements terms and conditions writing and assisting departments to write specifications. The Incumbent will also be expected to procure goods and services, and other associated purchasing activities. The Contract Specialist Ill is the highest technical specialist for agreements, contracts, consortium projects, public works, repair projects, Insurance matters, and annual reporting. The majority of assignments are at the advanced level.

Qualifications

Required Education and Experience:

Education:
Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.

Experience:
Equivalent to three years of increasingly responsible purchasing experience of which two years must have involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them.

Preferred Qualifications:

Four years in the procurement and contracts field within the CSU or higher education, or knowledge and experience in an educational, public, or large organizational setting. Information Technology and Public Works experience.

Required Knowledge, Skills, and Abilities:

Thorough knowledge of the principles, practices and procedures of purchasing, including administration of contracts and service agreements; thorough knowledge of accounting principles as related to purchasing and contracts; comprehensive knowledge of formal competitive bid administration process; thorough knowledge of California State Statutes and Codes applicable to campus procurement as demonstrated by:

Ability to administer all aspects of bid procedures according to State laws and CSU policy; issue and monitor contracts and service agreements; develop, interpret, and apply highly technical and varied material and equipment specifications requiring such activities as integration of performance schedules, do research and gather data, and apply computer technology to the total purchasing process.

Ability to lead or review the work others; act promptly to actual or potential problems when required; develop long-range plans, including recommendation for policies and procedures affected by the plans; establish and maintain cooperative working relationships with vendors and with faculty, students, staff, administrators, and members of the general public; read and write clearly in English. Working knowledge of functions such as receiving and properly accounting as they relate to the purchasing and contracting process. Able to apply and interpret the public code regulations, standard business practices, and the CSU ICSUAM for Contracts and Procurement.

Skill in: Contract writing, insurance, leases, and agreements.

Knowledge and use of PeopleSoft Financial System.

Certification: Valid driver license

May need to use the campus cart and attend off-campus meetings periodically.

Responsibilities

50The Buyer III shall:

- Process purchase and contract requests, developing, coordinating, and/or preparing purchase orders, contracts, bids, and other procurement-related documents for the campus. - Assist with all aspects of procurement solicitations for minor capital outlay construction and formal bids, which involve complex or technical terms and conditions, scope of work, insurance and bonding, and compliance with Federal, State, and local laws and regulations. Assure selection in accordance with established criteria; assure full and fair competition and documentation of actions; issue award letters. - Maintain records in accordance with established policies and procedures and audit guidelines. - Assist with the development, coordination, and management of all Public Works procurement activities to complete complex or time-sensitive projects, this includes minor construction/public works, architecture, engineering, geotechnical agreements. - Prepare, analyze, and administer formal and informal competitive bid processes, including Requests for Proposals (RFP) and Invitations for Bid (IFB), ensuring compliance with all applicable laws, regulations, requirements, and CSU policies. This includes guiding/assisting requestors with the development of language for technical and/or complex specifications. - Collaborate, advise and/or guide, Accounting Services, Facilities Services, and the campus community to facilitate their mission of meeting the goals of the campus. - Contract administration within the Department, including data entry in PeopleSoft, oversight during contract performance, maintaining appropriate files (digital copies) in Dropbox, Tamis, and CSUBUY. - Establish and build strong partnerships with campus constituents, providing outstanding customer service. - Resolve problems between end-users and providers, Receiving, and Accounts Payable as appropriate. - Actively engage with faculty and staff to obtain their technical expertise, advise them of order/contract status, and ensure that all legal, policy and contractual requirements are met. - Establish and maintain professional, cooperative, and productive working relationships with vendors/contractors, resolving any problems and/or conflicts in a timely manner.

45%  - Manage (e.g., coordinate, develop. analyze, negotiate, author, and administer) contracts, working with vendors, campus customers, attorneys, and awarding agencies to determine specifications and terms and conditions that optimize value and mitigate risk for the University, including consulting agreements, teaching, clinical agreements, student affiliation, and Memorandums of Understanding (MOU's), long term leases, software, and professional services. - Request, review conduct and assessment of risk and insurance issues related to contracts and agreements and their activities. - Process basic purchase orders as needed to meet the workload demands of the Department.

5% Other duties as assigned

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.   For more information or definition of these terms, please visit:

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/ , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S.

The California State University is Smoke and Tobacco Free.  Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property.  Education Code 42356, CCR Title 5, Article 9

Advertised: Pacific Daylight Time
Applications close: Pacific Standard Time

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