Administrative Coordinator (Temporary) - Facilities Planning, Design, and Construction
** Successful candidates in these temporary appointments may be appointed from a few days up to one year depending on the assignment. Temporary appointments must end on or before the end of the fiscal year, with the possibility of renewal if funds and/or program needs exist.
Classification Title: Administrative Support Coordinator I
Classification Salary Range: $3,505 - $5,508 per month.
The final salary is dependent upon qualifications and experience.
The anticipated salary range for this position is $3,505 - $4,000 per month.
About the Department/Position:
The Department of Facilities Planning, Design and Construction (FPD&C) is responsible for long- and short-term campus planning and the implementation of strategic solutions for the space needs of the university. In order to maximize space utilization, the department works with university administration and faculty to develop space programs for the campus, including new buildings and renovations.
Under the general supervision of the Associate Vice President of Facilities Planning and Construction with lead direction from the Administrative Analyst, this position supports all office activities, including day-to-day operations, ongoing design, and construction projects. This incumbent will assist with the clerical coordination of minor and major capital outlay projects requested by the academic community, the VP of Administration and Finance (VPAF), and the University President. These responsibilities include but are not limited to project tracking to monitor budgets and expenditures; providing progress reports with input from the project managers and providing clerical and administrative support to the director. This position will interact with others in offices across the University with courtesy tact and discretion, with an attitude of service to further the goals of the University
Overview of Duties and Responsibilities:
- Administrative support of a complex nature to directly support the department with day-to-day activities and scheduling/coordinating meetings
- Providing clerical and administrative support directly to the director
- Request and procure approvals for proposals and quotations
- Evaluation of invoices against original fee proposal and percentage completion
- Ensure contractor's change orders have proper approvals
- Invoice project to fund campus project management and administrative costs and track the cumulative costs
Minimum Qualifications:
- High school program, technical/vocational program, or their equivalents combined with two (2) years of related office work experience.
- Valid driver license
Knowledge, Skills, and Abilities:
- Working knowledge of budget policies and procedures.
- Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
- Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them
- Ability to organize and plan work and projects including handling multiple priorities.
- Knowledge of CSU policies and procedures related to major and minor capital construction projects.
Preferred Qualifications:
- Bachelor's degree and/or equivalent training.
- At least two (2) years of administrative experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
- Experience in a public works administration environment, with a knowledge of capital planning, design, and construction projects
- Experience with Peoplesoft (Purchasing), Data Warehouse, and Microsoft Office, including Excel, Word, PowerPoint, and Outlook
To view the full position description, click “Position Description” above.
General Information:
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- Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program.
- Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
- In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California
- The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here.
Closing Statement
California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.
California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.